Identifiable

Certain regulations require specific records be kept for proof of completion of required training. Campuses should keep enough documentation to help them compile reports.

Records that Identify Course Completion

Classroom training should be documented on a roster, and online training should be documented on an online training transcript.

1. ROSTERs should identify:

Course name
Date, time, and location
Name of participant(s) and unique Identification #
Name of the instructor(s)Rosters can take the form of meeting sign-in sheets, minutes, or certificates of completion.

2. ONLINE TRAINING TRANSCRIPTs should identify:

Course name
Date of completion
Name of participant and unique Identification #
Assessment results*

*Due to the absence of an instructor who can certify that the individual has passed, an online training transcript should reference assessment results as evidence of passing. Examples include test scores, “pass/fail” status’, grades, tracking of content review.

It is common practice to take attendance of all who attended training sessions; however, OSHA does not require signatures. Some OSHA standards (i.e., 29 CFR 1910.132) require verification through written certification that each affected employee has received an understood the training. The written certification must contain the course (or subject) name, date of training, and name(s) of participant(s). The ANSI Z-490.1-2009 standard indicates that a unique (or individualized) number must be provided for each participant.

Records That Identify Course Content

3. TRAINING MATERIALs should identify:

Name of author(s) designing/developing the training
Target audience
Objectives
Assessment Methods
Materials needed (i.e., technology, equipment)It may also be useful to identify sources used to develop the training materials. Training materials may document this information across different written mediums such as course syllabi, handouts, manuals (participant or instructor), Powerpoint presentations, webpages, learning management systems, course catalogs, and/or schedules of classes.

4. EVALUATIONs should identify:

Course name
Date
Name of the instructor(s), if applicable

5. COURSE CATALOGs should identify:

Description of course (including a list of topics and any applicable prerequisites or corequisites)
Length
Date or version of training
Name of instructor(s) delivering the training (for classroom training)